Overview

We developed a comprehensive online solution for a client with a large-scale crushing unit operation, with over 100 staff and multiple sites. The solution connects all offices, provides individual financial statements for each unit, and consolidates these into a head office composite statement. This involved creating a centralized database and online interface accessible to all relevant personnel, from site managers to accountants. The system automated many key processes, reducing the need for manual data entry and minimizing the risk of errors.

Challenge

The client faced several challenges including:

• Connecting multiple offices and crushing units, which were previously operating in silos with limited communication and data sharing.
• Generating separate and consolidated financial statements, a time-consuming process that often resulted in delays and inconsistencies.
• Managing staff attendance, including day and night shifts, with varying pay scales and overtime rules, which was difficult to track accurately.
• Calculating and displaying individual employee salaries, taking into account attendance, overtime, and deductions, in a transparent and easily accessible way.
• Tracking client details and balances, with credit limit notifications, to prevent overspending and manage accounts receivable effectively.
• Recording online sales for every item, including different product types, quantities, and prices, and integrating this data with inventory management.

Solution

Our solution provided a centralized platform with the following features:

• Multi-location connectivity for all offices and units, enabling real-time data sharing and communication across the organization.
• Individual and consolidated financial statements, automatically generated from data entered at each unit, with customizable reporting periods and export options.
• Online staff attendance management for day and night shifts, with biometric integration, automated shift scheduling, and overtime calculation.
• Automated salary calculation and display for employees, with secure login, pay stub generation, and tax deduction management.
• Client management with balance tracking and credit limit alerts, including automated email notifications and reporting on overdue accounts.
• Online sales recording for all items, with barcode scanning, product categorization, and integration with inventory and accounting modules.